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File #: REPORT 19-0268    Version: 1 Name:
Type: Communication Status: Study Session
File created: 4/24/2019 In control: City Council
On agenda: 4/30/2019 Final action:
Title: FISCAL YEAR 2019-20 CAPITAL IMPROVEMENT PROGRAM STUDY SESSION (City Manager Suja Lowenthal)
Attachments: 1. 1. 4.30.19 CIP Study Session Powerpoint.pdf, 2. 2. 2018-19 CIP Project Status Sheet As of 4.25.19.pdf, 3. 3. 2019-20 Proposed CIP Project Description Sheets.pdf, 4. 4. SUPPLEMENTAL Email from Kathy Dunbabin (submitted 4-29-19 at 9:49am).pdf, 5. 5. SUPPLEMENTAL Email from Howard Longacre (submitted 4-29-19 at 2:49pm).pdf, 6. 6. SUPPLEMENTAL Letter from David Grethen (submitted 4-29-19 at 6:40pm).pdf, 7. 7. SUPPLEMENTAL Email from Anthony Higgins (submitted 4-30-19 at 11:55am).pdf, 8. 8. SUPPLEMENTAL eComment from Claudia Berman (submitted 4-30-19 at 1257pm).pdf, 9. 9. SUPPLEMENTAL Email from David Grethen (submitted 4-30-19 at 1:21pm).pdf

Honorable Mayor and Members of the Hermosa Beach City Council                                                                         Regular Meeting of April 30, 2019

Title

FISCAL YEAR 2019-20

CAPITAL IMPROVEMENT PROGRAM STUDY SESSION

(City Manager Suja Lowenthal)

 

Body

Recommended Action:

Recommendation

Staff recommends that the City Council receive an update and discuss the following topics related to the Capital Improvement Program (CIP):

1.                     Overview of Capital Improvement Program

2.                     Measures to Deliver and Communicate CIPs

3.                     Snapshot: FY 18-19 CIP Program Status

4.                     Proposed: FY 19-20 CIP + New Projects

5.                     Looking Ahead to Project Delivery

6.                     Discussion of Existing or Proposed Projects

 

Body

The Powerpoint Presentation, provided as Attachment 1, for the Capital Improvements Program Study Session covers the areas listed above related to the status and next steps for the City of Hermosa Beach Capital Improvement Program.

 

The Study Session format is an opportunity for Council and the community to discuss and provide feedback on the new or updated projects proposed for inclusion in the Fiscal Year 19-20 Capital Improvement Program, particularly as it relates to the scope of the proposed project and the funding allocated. 

 

Some key highlights from the presentation are provided below:

                     In 2018-19, the City focused on integrating the community vision from PLAN Hermosa, the recently adopted Pavement Management Program, Sewer, and Storm Drain Master Plans, our maintenance tracking through the Accela App/System, and community input into the development and delivery of the Capital Improvement Program.

                     In the Adopted 2018-19 Budget, there were a total of 41 capital projects or studies identified. The status of each project as of 4.25.19 is provided as Attachment 2. Of those 41 projects:

o                     5 projects were put on hold for FY 18-19

o                     8 have been completed and closed out

o                     7 are under construction (with up to 5 more in the coming month)

o                     16 are expected to be completed by the end of the 2018-19 Fiscal Year

                     For the Proposed 2019-20 Budget, there are a total of 35 projects or studies identified. The project summary sheet for each proposed project is provided as Attachment 3. Of those 35 projects:

o                     10 projects are new or newly funded for 19-20, including three projects with multiple locations for annual Sewer, Storm Drain, and Street Improvements

o                     5 projects are studies or needs assessments

 

Finally, as a reminder to Council and the community, there are several upcoming meetings in which the Capital Improvement Program and Proposed 19-20 Budget will be discussed. The public is invited and encouraged to attend, watch, or provide feedback in advance of each meeting:

§                     4.30.19 - Study Session: Capital Improvement Projects

§                     5.15.19 - Posting of 2019/20 Proposed Budget

§                     5.22.19 - Study Session: 2019/20 Proposed Budget

§                     6.11.19 - Public Hearing: Adoption of 2019/20 Budget

 

Fiscal Impact:

The proposed FY 2019-20 Capital Improvement Program identifies an overall budget of $20,477,640, including $7,823,677 in newly allocated funds for the 19-20 Fiscal Year. The funding is allocated in the following project categories: 

                     Street + Highway Improvements:                                                               $ 4,219,543

                     Sewer + Storm Drain Improvements:                                          $ 3,830,000

                     Park Improvements:                                                                                                         $ 4,663,313

                     Public Building + Ground Improvements:                                          $ 7,409,309

                     Studies + Needs Assessments:                                                               $    355,475

 

Attachments:

1. CIP Study Session Powerpoint Presentation

2. 2018-19 CIP Project Status Sheet as of 4.15.19

3. 2019-20 Proposed CIP Project Description Sheets

 

 

Respectfully Submitted by: Lucho Rodriguez, Acting Public Works Director

Noted for Fiscal Impact: Viki Copeland, Finance Director

Approved: Suja Lowenthal, City Manager