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File #: REPORT 18-0582    Version: 1 Name:
Type: Action Item Status: Municipal Matter
File created: 9/17/2018 In control: City Council
On agenda: 9/25/2018 Final action:
Title: AWARD EXTERIOR AND INTERIOR PAINTING SERVICE FOR THE COMMUNITY CENTER (CIP 15-650) (Public Works Director Glen W.C. Kau)
Attachments: 1. 1. 09-25-18_ESA Paint Analysis-Community Center-Att 1, 2. 2. 09-25-18_Bid Results - Community Center Paint Project-Att2

Honorable Mayor and Members of the Hermosa Beach City Council                                                                         Regular Meeting of September 25, 2018

Title

AWARD EXTERIOR AND INTERIOR PAINTING SERVICE

FOR THE COMMUNITY CENTER (CIP 15-650)

(Public Works Director Glen W.C. Kau)

Body

Recommended Action:

Recommendation

Staff recommends that the City Council:

1.                     Award a painting contract for CIP 15-650 to TL Veterans Painting Inc. in the amount of $129,000;

2.                     Authorize the Mayor to execute and the City Clerk to attest the contract subject to City Attorney approval;

3.                     Authorize a 20% contingency amount of $25,800 from CIP # 15-650 project budget $418,031; and

4.                     Authorize the Director of Public Works to file a Notice of Completion following final completion and acceptance of the project.

 

Body

Background:

The project to replace windows and paint the exterior portion of the Community Center was added as a capital improvement project beginning in the FY 2016-17 budget. After receiving informal quotes for the windows and consulting with the City’s Historical Consultant, staff determined that the windows could not be replaced because of the historical stipulations. At this time, staff was also informed that the building needed to be restored to the original colors in order to preserve the buildings historical significance.  Staff retained the services of Environmental Science Associates (ESA) to determine what colors Community Center would be painted and the results of the historical study were presented to Public Works Commission for review during its May 17, 2017 meeting.

 

The Community Center General Improvements - Phase III consists of:

                     Painting of all exterior surfaces, doors and minor repairs/architectural work, remediation of exterior lead-based paint areas as required;

                     Painting of all interior surfaces; includes all interior classrooms and hallways; restrooms, Senior Activity Center, any exposed conduit and offices as well as moldings, handrails and door frames; excludes storage rooms, 2nd Story Theater, Community Theater and the gymnasium;

                     Review/Replace HVAC system in Theater (or components as needed); and

                     Resurface all Community Center tennis courts.

 

Analysis:

On June 28, 2018, a Request for Bid to paint the exterior and interior of the Community Center was advertised in the Easy Reader and sent to several painting contractors. A total of 13 bids were received and opened on July 31, 2018 with the following results:

 

Company                                                                                                                                                   Cost                     

1.                     TL Veterans Construction Inc.                                                               $129,000

2.                     Anemos Enterprises                                                                                    $140,000

3.                     Dulux Painting                                                                                                         $155,000

4.                     Polychrome Construction                                                                                    $169,000

5.                     Jeff Painting                                                                                                                              $176,600

6.                     Piana Construction &Painting                                                               $183,750

7.                     European Style Painting Co.                                                               $195,000

8.                     CAM Painting                                                                                                         $196,000

9.                     Signature Painting                                                                                                         $219,000

10.                     Meyers Construction                                                                                    $243,180

11.                     Color New Co.                                                                                                         $244,000

12.                     KZ Painting                                                                                                                              $258,000

13.                     CTG Construction                                                                                                         $305,000

 

Staff reviewed the lowest bidder’s documents and found them to be responsive.  A check of references revealed that services were provided in a satisfactory manner.  A second walkthrough was conducted with TL Veterans Painting to ensure a thorough understanding of the project scope of work and to emphasize scheduling challenges.

 

During a site visit of the building, it was noted that there is a likelihood to encounter damaged wood requiring replacement during pre-paint preparations.  Staff recommends a 20% contingency in the amount of $25,800 for the project to reduce delays, allowing for timely completion of the work.

 

General Plan Consistency:

The relevant PLAN Hermosa (City’s General Plan) policy(s) are listed below.

 

1.1 Facility upgrades. Improve and update park and open space facilities on a regular basis.

 

1.4 Low-maintenance design. Promote environmentally sustainable and low maintenance design principles in the renovation, addition, or maintenance of parks and recreation facilities.

 

Fiscal Implications:

Funds are available per the approved FY 2018-19 CIP #15-650 project budget as follows:

 

General Fund (001-8650-4201)                                                                $261,640

Capital Improvement Fund (301-8650-4201)                     $149,039

                                          Total Project Budget:                                          $410,679

 

Attachments:

1.                     Architectural Historian Report

2.                     Bid opening Log Sheet

 

Respectfully Submitted by: Ells Freeman, Public Works Superintendent

Concur: Glen W. Kau, P.E., Public Works Director/City Engineer

Noted for Fiscal Impact: Viki Copeland, Finance Director

Approved: Suja Lowenthal, City Manager