Honorable Mayor and Members of the Hermosa Beach City Council
Regular Meeting of March 28, 2023
Title
PARKS, RECREATION & COMMUNITY RESOURCES
ADVISORY COMMISSION-THREE UPCOMING VACANCIES
FOR THE TERM ENDING JUNE 30, 2027
(City Clerk Myra Maravilla)
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Recommended Action:
Recommendation
Staff recommends City Council:
1. Direct staff to immediately advertise and request applications from qualified applicants for three Parks, Recreation and Community Resources Commission vacancies for the term ending June 30, 2027; and
2. Schedule the presentation of applicants and applicant interviews on or before the regular City Council meeting on Tuesday, June 13, 2023 with the option to make an appointment on the same date.
Body
Executive Summary:
Three Parks, Recreation and Community Resources Commission position terms will conclude on June 30, 2023. In accordance with Hermosa Beach Municipal Code Chapter 2.28, three members shall be appointed by the City Council for four-year terms ending June 30, 2027. Staff requests Council direction to begin the application process to fill the positions for the new term beginning July 1, 2023.
Background:
In accordance with Hermosa Beach Municipal Code Chapter 2.28, the Parks, Recreation, and Community Resources Advisory Commission shall consist of five members who are bona fide residents of the City and appointed by the City Council for four-year terms.
Key duties of the Parks, Recreation, and Community Resources Advisory Commission are to:
A. Act in an advisory capacity to the City Council in all matters pertaining to the department of community resources; and cooperate with other government agencies and civic groups in the advancement of sound leisure, cultural, social service and educational programming;
B. Formulate policies on the services, programs and lease agreements of the department subject to the approval of the city council;
C. Advise city council on all aspects of the various operations within the department;
D. Make periodic inventories of programs, services and facilities including park areas, and interpret the needs of the public to the city council;
E. Work with department staff in the preparation of the annual budget and capital improvement program including parkland development;
F. Aid in establishing and recruiting community support groups for the department’s activities, programs and services;
G. Aid in promoting and communicating the functions, programs and services of the department to the public;
H. Aid in the formulation, promotion and development of fundraising programs for the department;
I. Aid in the formulation, development and review of grant applications related to the department; and
J. Establish a liaison with the Hermosa Beach Community Center Foundation.
Discussion:
Following established procedures, staff requests City Council direction to advertise for three Parks, Recreation, and Community Resources Advisory Commission positions set to expire on June 30, 2023. If so directed, the City Clerk would prepare a notice for physical posting and publication in the Easy Reader on April 7, 2023.
Based on the advertising date, staff would set an application filing deadline of 6:00 p.m. on Thursday, May 25, 2023. Applications from interested parties would be presented to the City Council at a special meeting on or before the regular meeting on Tuesday, June 13, 2023. City Council can make the appointments the at the same meeting. The three appointments to the Parks, Recreation and Community Resources Commission would be for the term ending June 30, 2027.
General Plan Consistency:
This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:
Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.
Policies:
• 1.1 Open meetings. Maintain the community’s trust by holding meetings in which decisions are being made, that are open and available for all community members to attend, participate, or view remotely.
• 1.4 Consensus oriented. Strive to utilize a consensus-oriented decision-making process.
• 1.7 Diversity of representation. Strive to reflect a comprehensive cross-section of the community in appointments to Commission and Advisory Committees.
Goal 2. The community is active and engaged in decision-making process.
Policies:
• 2.3 Public participation guidelines. Establish parameters and guidelines to ensure public participation is promoted through diverse methods.
• 2.6 Responsive to community needs. Continue to be responsive to community inquiries, providing public information and recording feedback from community interactions.
Fiscal Impact:
The estimated cost of one publication in the Easy Reader would be $200. Funds are available in the City Clerk’s Fiscal Year 2022-23 Budget.
Attachments:
None.
Respectfully Submitted by: Myra Maravilla, City Clerk
Concur: Lisa Nichols, Community Resources Manager
Approved: Suja Lowenthal, City Manager