Honorable Mayor and Members of the Hermosa Beach City Council
Regular Meeting of January 11, 2022
Title
APPROVAL OF ADDITIONAL 2022 IMPACT LEVEL III EVENTS INCLUDING: BATTLE AT THE BEACH-SUPER BOWL TOURNAMENT (2/06); BEACH TENNIS TOURNAMENTS (3/05-3/06, 4/09, 6/04-6/05, 8/27, 9/17-9/18; 10/15-10/16; AND 10/29-10/30); CONCERT AT CLARK FIELD (5/14); AND TRIATHLON (6/10-6/12)
(Interim Community Resources Manager Lisa Nichols)
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Recommended Action:
Recommendation
Staff recommends City Council:
1. Approve the Parks, Recreation and Community Resources Advisory Commission’s recommendation to include the following additional Impact Level III Special Events on the 2022 Special Event Calendar:
• Battle on the Beach-Super Bowl Tournament on Sunday, February 6 south of the pier;
• Beach Tennis Tournaments on Saturday, March 5-Sunday, March 6; Saturday, April 9; Saturday, June 4-Sunday, June 5; Saturday, August 27; Saturday, September 17-Sunday, September 18; Saturday, October 15-Sunday, October 16; and Saturday, October 29-Sunday, October 30 on the beach tennis courts;
• Concert at Clark Field on Saturday, May 14 on Clark Field; and
• West Coast AAU Junior Olympic Games on Monday, July 25-Friday, July 29 on the volleyball courts north and south of the pier; and
• Triathlon on Friday, June 10-Sunday, June 12 on the strand north and south of the pier, Pier Plaza and the volleyball courts north of the pier.
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Executive Summary:
The City of Hermosa Beach is a highly sought-after destination for special events, especially those taking place on the beach. The Community Resources Department is tasked with overseeing these event requests and permits following an extensive review and approval process that includes both the Parks, Recreation and Community Resources Advisory Commission (Commission) and City Council, depending on the Impact Level of each event. Impact Level III events, which are the largest impact events or new events to the City, require a Public Hearing by the Commission and City Council for formal approval for the following year’s Special Event Calendar.
At its January 4, 2022 meeting, the Parks, Recreation and Community Resources Advisory Commission, through a Public Hearing deliberation, recommended approval of the following additional Impact Level III events to the 2022 Special Events Calendar:
• Battle on the Beach-Super Bowl Tournament on Sunday, February 6 south of the pier;
• Beach Tennis Tournaments on Saturday, March 5-Sunday, March 6; Saturday, April 9; Saturday, June 4-Sunday, June 5; Saturday, August 27; Saturday, September 17-Sunday, September 18; Saturday, October 15-Sunday, October 16; and Saturday, October 29-Sunday, October 30 on the beach tennis courts;
• Concert at Clark Field on Saturday, May 14 on Clark Field; and
• Triathlon on Friday, June 10-Sunday, June 12 on the strand north and south of the pier, Pier Plaza and the volleyball courts north of the pier.
Background:
In 2017, the Special Event Policy Guide was implemented, which outlined an updated approval process for special events consistent with each event’s categorized Impact Level. Impact Level III events, which are the largest impact events or new events to the City require review and approval by City Council through Public Hearing deliberations. Impact Level II events require review and approval by the Commission and Impact Level I events are approved by staff. Impact Level III events are given priority review and approval.
Staff began accepting applications from all events interested in applying for 2022 event dates regardless of their individual Impact Levels on September 27. Event producers with Impact Level III event requests were required to submit a special event application by October 24, 2021 to be included within the first round of review and approval of Impact Level III events by the Commission and City Council in December. Staff has received a total of four additional Impact Level III special event applications for 2022 received past the initial due date. The additional Impact Level III event requests recommended for approval are included on the 2022 Special Events Calendar (Attachment 1).
Discussion:
Staff received a total of four additional Impact Level III special event applications for 2022 past the initial due date for the first round of Impact Level III review and approval by the Commission and City Council in December. A brief summary of each event request is included below. Additionally, provided as attachments are event overview sheets containing additional event details and a corresponding site plan for each event.
The event requests detailed below are those recommended for approval by the Commission.
Battle on the Beach-Super Bowl Tournament
Shelter 37 has a new event request for a men’s four on four flag football tournament south of the pier. The tournament would serve as a fundraising event for Shelter 37, an organization supporting at risk youth. The requested event date does not conflict with other event requests. Additional event details are included in the Battle on the Beach-Super Bowl Tournament event overview sheet (Attachment 2). Estimated permit fees payable to the City are included in Table 1 below:
Beach Tennis Tournaments
This is a returning event from the Beach Tennis Association for event dates throughout the year on the beach tennis courts. Due to event date requests during the peak season, between the Memorial Day and Labor Day holidays, these events qualify as Impact Level III. However, these events are low impact adult beach tennis tournaments. Some of the event dates are concurrent with other events scheduled within the City; however, the events are planned for different locations or different times. Therefore, staff does not anticipate any conflicts. Additional event details are included in the Beach Tennis Tournaments event overview sheet (Attachment 3). Estimated permit fees payable to the City are included in Table 2 below:
Concert at Clark Field
Hermosa Beach Little League (HBLL) has requested Saturday, May 14 to hold a concert at Clark Field, which would be a new event to the City. The concert would consist of a live guitar performance for HBLL participants and their families. The event date is concurrent with another scheduled within the City; however, the event is planned for a different location or time. Therefore, staff does not anticipate any conflicts. Additional event details are included in the Concert at Clark Field event overview sheet (Attachment 4). Estimated permit fees payable to the City are included in Table 3 below:
Triathlon
This is a returning one-day event that has requested Sunday, June 12 with set-up in various locations on Friday, June 10 and Saturday, June 11. Set-up includes the posting of no parking signs for road closures and setup of bike racks and other event-related equipment on the beach and Pier Plaza. This event includes a ¼ mile swim, 10-mile bike ride, and a 3-mile run. The swim portion takes place south of the Pier with the bike route utilizing Pier Avenue, Valley Drive, Ardmore, and 2nd Street, followed by the run portion on the Strand north to Manhattan Beach and back. Several parking spaces in downtown lots are utilized for event organizers as well as parking along surface streets to create a safe route for competitors. The event date is concurrent with other events scheduled within the City; however, the events are planned for different locations or different times. Therefore, staff does not anticipate any conflicts. Additional event details are included in the Triathlon event overview sheet (Attachment 5). Estimated permit fees payable to the City are included in Table 4 below:
General Plan Consistency:
This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:
Governance Element
Goal 5. Small beach town character is reflected throughout Hermosa Beach.
Policy:
• 5.7 Visitor and resident balance. Recognizing the desire and need to balance visitor-serving and local-serving uses as a key to preserving character and the economic vitality of the community.
Parks and Open Space Element
Goal 3. Community parks and facilities encourage social activity and interaction.
Policies:
• 3.1 Community-friendly events. Encourage, permit, and support community group, nonprofit, or business organized events on City property that support physical activity, beach culture, and family-friendly social interactions.
• 3.2 Social and cultural events. Design and program parks and open space to accommodate unique social and cultural events to foster connectedness and interaction.
• 3.3 Commercial use of facilities. Regulate and enforce commercial use of City parks and open spaces to ensure activities do not impact general use and enjoyment.
Goal 7. The beach offers high quality recreational opportunities and amenities desired by the community.
Policies:
• 7.3 Recreational asset. Consider and treat the beach as a recreational asset and never as a commercial enterprise.
• 7.5 Designated recreational uses. Continually evaluate and explore devoting certain portions of the beach to different preferred recreational uses while providing access for all users and meeting the recreation needs of visitors and residents.
Fiscal Impact:
If approved, estimated event revenue would be approximately $7,808. Estimated permit fees are calculated with the fees listed in the Master Fee Schedule effective December 1, 2020 to November 30, 2021 as all event requests were submitted prior to November 30, 2021.
Attachments:
1. Tentative 2022 Special Event Calendar
2. Battle on the Beach-Super Bowl Tournament Event Overview Sheet
3. Beach Tennis Tournaments Event Overview Sheet
4. Concert at Clark Field Event Overview Sheet
5. Triathlon Event Overview Sheet
Respectfully Submitted by: Lisa Nichols, Interim Community Resources Manager
Noted for Fiscal Impact: Viki Copeland, Finance Director
Legal Review: Mike Jenkins, City Attorney
Approved: Suja Lowenthal, City Manager