Honorable Mayor and Members of the Hermosa Beach City Council
Regular Meeting of January 11, 2022
Title
AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR CIP 629 MUNICIPAL PIER STRUCTURAL ASSESSMENT AND REPAIRS TO
JOHN M. CRUIKSHANK CONSULTANTS, INC
(Public Works Director Joe SanClemente)
Body
Recommended Action:
Recommendation
Staff recommends City Council:
1. Award a Professional Services Agreement to John M. Cruikshank Consultants, Inc. (JMC2) in the amount of $54,670 for a one-year term;
2. Authorize the Public Works Director to establish a 20 percent project contingency for a total contingency amount of $10,934; and
3. Authorize the Mayor to execute and the City Clerk to attest to the proposed agreement subject to approval by the City Attorney (Attachment 1).
Body
Executive Summary:
Capital Improvement Program (CIP) Project 629 Municipal Pier Structural Assessment and Repairs provides a structural assessment and design plans addressing recommended repairs to the pier. In August 2017, staff received design bids and JMC2 was selected as the most qualified consultant contracted to perform the work. The design plans and specifications resulting from that contract were finalized in December 2019.
Construction was held so that the project could be advertised along with CIP 660 Municipal Pier Electrical Repairs, allowing the work to be completed simultaneously. CIP 660 is now approaching final design. Since finalization of the 2019 plans, staff has identified additional concrete spalling and recommends a new structural assessment and an update to the design plans prior to issuing a bid for the construction in Spring 2022.
Background:
At its August 22, 2017 meeting, City Council approved a Professional Services Agreement with JMC2 to provide engineering design services for the structural assessment and recommended repairs to the Hermosa Beach Municipal Pier. Four qualified consultants submitted proposals and following the competitive bid process JMC2 was selected as the most qualified firm. JMC2 subsequently prepared the full structural assessment in 2017 and completed the structural repair design plans in December 2019.
Since the design plans were completed in 2019, staff identified additional concrete spalling on piles and pile caps that was not identified in the October 2017 structural assessment and is therefore not included in the recommended repairs. The structural assessment is also now approaching the recommended 5-year inspection interval per the California Building Code for Marine Structures. This additional inspection would allow the consultant to identify any additional repairs that should be added to the design plans and ensure that the pier meets safety standards before advertising for construction in Spring of 2022. As planned, CIP 660 Municipal Pier Electrical Repairs would be advertised concurrent with the structural repairs.
Staff anticipates completing a more comprehensive conditions assessment of the pier following the completion of the repairs, and by Fall 2023, when the next assessment is recommended.
Past Council Actions
|
Meeting Date |
Description |
|
August 22, 2017 |
Award of Professional Services Agreement for CIP 16-629 Assessment and Design of the Structural Elements of the Municipal Pier |
|
May 26, 2015 |
CIP No. 13-659 Hermosa Beach Municipal Pier Structural Repairs-Phase II |
Analysis:
In May 2017, JMC2 was selected through a competitive process for the Hermosa Beach Municipal Pier assessment and design. Staff has now identified the need for additional repairs beyond what was included in the most recent design plans. Staff recommends utilizing the services of JMC2 to conduct an additional inspection and update the plans before they are bid for construction.
JMC2 is the only vendor able to update the previously designed plans and has the most in depth knowledge of the structure. Selection and award of the agreement to JMC2 would allow the City to deliver the repairs in a cost effective manner and on a timeline that will ensure public safety.
Therefore, staff recommends City Council award the Professional Services Agreement to John M. Cruikshank Consultants, Inc. (JMC2) in the amount of $54,670 for a one-year term to perform a structural assessment and subsequent design plan updates for the recommended repairs.
General Plan Consistency:
PLAN Hermosa, the City’s General Plan, was adopted by the City Council in August 2017. The Capital Improvement Project 629 supports several PLAN Hermosa goals and policies that are listed below.
Infrastructure Element
Goal 1. Infrastructure systems are functional, safe, and well maintained.
Policies:
• 1.1 Infrastructure systems plan. Establish and adopt an integrated, holistic systems approach to guide infrastructure development, improvement, maintenance, and resilience.
• 1.2 Priority investments. Use City Council established priorities and the Capital Improvement Program (CIP) to identify and allocate funding for projects identified in the infrastructure plan.
Fiscal Impact:
The City has sufficient funds appropriated in CIP 629 to cover the Professional Services Agreement in the amount of $54,670 plus a 20 percent contingency in the amount of $10,934 to cover any unknown or unforeseen conditions associated with this project for a total $65,604.
|
Agreement Request |
|
Request Amount |
FY 2021-2022 Budget Dept. Account # |
Total Contract Amount |
|
$65,604 |
Acct # 191-8629 |
$54,670 |
Attachments:
1. Draft Professional Services Agreement with John M. Cruikshank Consultants, Inc. (JMC2)
2. JMC2 Proposal
Respectfully Submitted by: Michelle Licata, Assistant Engineer
Concur: Joe SanClemente, Director of Public Works
Noted for Fiscal Impact: Viki Copeland, Finance Director
Legal Review: Mike Jenkins, City Attorney
Approved: Suja Lowenthal, City Manager