Honorable Mayor and Members of the Hermosa Beach City Council
Regular Meeting of June 22, 2021
Title
AWARD OF CONSTRUCTION CONTRACT FOR CIP 192 ANNUAL STRIPING IMPROVEMENTS AT VARIOUS LOCATIONS
(Interim Public Works Director Angela Crespi)
Body
Recommended Action:
Recommendation
Staff recommends City Council:
1. Reject the low bidder, Chrisp Company for construction contract CIP 192 Annual Striping Improvements at Various Locations in the amount of $60,947 due to unresponsiveness for failure to include a mandatory component;
2. Award the construction contract for CIP 192 Annual Striping Improvements at Various Locations to PCI, the lowest responsible bidder, in the amount of $96,566;
3. Authorize the Interim Director of Public Works to establish a project contingency of $3,434;
4. Adopt the attached resolution entitled, “A Resolution of The City Council of the City of Hermosa Beach Approving the Construction of CIP 192 Annual Striping Improvements at Various Locations Pursuant to Government Code Section 830.6 and Establishing A Project Payment Account;”
5. Authorize the Mayor to execute the construction contract and the City Clerk to attest, subject to approval by the City Attorney; and
6. Authorize the Interim Director of Public Works to file a Notice of Completion following final completion of the project.
Body
Executive Summary:
Capital Improvement Project CIP 192 Annual Striping Improvements at Various Locations provides traffic restriping of five local streets and restriping of five public parking lots throughout the City.
Staff has received construction bids for CIP 192 Annual Striping Improvements and recommends City Council approval to award a construction contract to the lowest responsible bidder, PCI.
Background:
The 2020-21 Capital Improvement Program includes CIP 192 Annual Striping Improvements at Various Locations, which restripes approximately 4,150 linear feet of traffic striping at various locations throughout the City and restripes five public parking lots to accommodate ADA compliant striping.
On May 6, 2021, the project was advertised in the Easy Reader, via the City’s website, and with bid advertising agencies.
Analysis:
On May 20, 2021, four bids were received and opened. The apparent low bidder was Chrisp Company with a construction cost estimate of $60,947. The apparent second lowest bidder was PCI with a construction cost estimate of $96,566. The engineer’s cost estimate, prepared by Michelle Licata from the Public Works Department, was $97,496.25. The bid results are summarized below.
Staff reviewed the bids and found the bid from the apparent low bidder, Chrisp Company, to be unresponsive for failure to include a mandatory component. Due to error in bid schedule, the low bidder is unable to fulfill the construction contract in the amount bid was submitted and has requested the bid to be withdrawn. Staff reviewed the apparent second low bid and found the bidder, PCI, to be a responsible and responsive bidder. Furthermore, staff confirmed that PCI’s contractor license is active and in good standing with the Contractor’s State License Board, and the reference checks confirmed competency through projects similar in magnitude and character over the last several years.
Construction for this project is anticipated to begin in early July and would take approximately 28 working days to complete.
Notifications of commencement of construction would be sent to directly impacted residents prior to the beginning of construction, alerting them of construction dates, expected type of work, and phone numbers of key personnel involved with the construction of the project. Updates of the project will be posted on the City’s website on a regular basis.
General Plan Consistency:
This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:
Infrastructure Element
Goal 2. Roadway infrastructure maintenance supports convenient, attractive, and complete streets and associated amenities.
Policies:
• 2.1 Preventative street maintenance. Maintain streets, sidewalks, and other public rights-of-way to provide a reliable network for circulation through a proactive preventative maintenance program.
• 2.8 Timely repairs and maintenance. Ensure that repairs and maintenance are completed in a timely manner when reported.
Fiscal Impact:
The City has sufficient funds appropriated in the Gas Tax Fund (account 115-8192-4201) and Capital Improvement Fund (account 301-8192-4205) to cover the construction contract of $96,566 and contingency of $3,434.
Attachments:
1. Bid Opening Log
2. Chrisp Company Bid Documents
3. PCI Bid Documents
4. Draft Resolution
5. Draft Agreement
Respectfully Submitted by: Michelle Licata, Assistant Engineer
Concur: Lucho Rodriguez, P.E., Deputy City Engineer
Concur: Angela Crespi, Interim Director of Public Works
Noted for Fiscal Impact: Viki Copeland, Finance Director
Legal Review: Mike Jenkins, City Attorney
Approved: Suja Lowenthal, City Manager