Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of July 28, 2020
Title
APPROVE CONTRACT WITH UNITED STORM WATER INC.
TO PURCHASE AND INSTALL STORM DRAIN CATCH BASIN
SCREEN DEVICES ON CITY AND COUNTY-OWNED
STORM DRAINS FOR CIP 419
(Public Works Director Marnell Gibson)
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Recommended Action:
Recommendation
Staff recommends that the City Council:
1. Find, based on the information contained in this report, that competitive bidding would not produce any advantage and waive the competitive bidding requirement otherwise required;
2. Authorize the Director of Public Works to execute a contract with United Storm Water, Inc. for installation of connector pipe screens on 192 catch basins for an amount not to exceed $88,563.00;
3. Authorize a 10% construction contingency of $8,856 for a total project budget of $97,419;
4. Authorize the Mayor to execute and the City Clerk to attest the Professional Services Agreement(s) subject to approval by the City Attorney; and
5. Authorize the Director of Public Works to file a Notice of Completion following final completion of the project.
Body
Executive Summary:
To comply with deadlines outlined in the Santa Monica Bay Nearshore and Offshore Debris Total Maximum Daily Load (SMB Debris TMDL), the City of Hermosa Beach needs to install certified full trash capture devices in all of the City’s catch basins. The City installed connector pipe screens (CPS) on 123 catch basins in spring of 2019 as Phase 1 of this project. CIP 419 project would be Phase 2 and would utilize pricing discounts from Phase 1 to install CPS on all 192 remaining catch basins in the City. This would result in cost savings and help expedite this project to ensure the City’s compliance with State mandates for eliminating trash from storm water run-off.
Background:
The City of Hermosa Beach (City) lies entirely within the Santa Monica Bay Watershed and is subject to the Santa Monica Bay Nearshore and Offshore Debris Total Maximum Daily Load (SMB Debris TMDL). As outlined in the City’s approved Trash Monitoring and Reporting Plan (TMRP), the initial implementation strategy to meet the interim and final compliance milestones in the SMB Debris TMDL was through the installation of certified full capture catch basin inserts on a phased schedule. The Regional Water Quality Control Board (Water Board) approved the City’s TMRP and directed the City to begin implementation of the TMRP in its Review of the Beach Cities Coordinated Integrated Monitoring Plan (CIMP) Letter dated May 22, 2015 (Attachment 1).
The City began proactive implementation of full trash capture in 2012 by retrofitting 28 catch basins with certified full capture CPS and automatic retractable screens (ARS) tributary to the Hermosa Strand Infiltration Trench project located within the high-priority commercial area of the City.
In October 2018, the City of Rancho Palos Verdes, with its partnering cities of Palos Verdes Estates and Rolling Hills Estates awarded a contract to United Storm Water, Inc. to install CPS in catch basins throughout their cities. United Storm Water was selected through a competitive bidding process and extended the same pricing to the cities of Hermosa Beach and Redondo Beach (Attachment 2).
Ordinarily, the City would need to comply with the competitive bidding requirements set
forth in the California Public Contracts Code for this type of project. The purpose of such bidding requirements is to guard against favoritism, improvidence, extravagance, fraud
and corruption, to prevent waste of public funds, and to obtain the best economic result for the public. The facts and circumstances of this project, however, demonstrate that competitive bids would not produce an advantage, and the advertisement for competitive bid would be undesirable and impractical for the following reasons: 1) City is assured of having the best unit prices, which are being made available through the City of Rancho Palos Verdes’ contract, which was a competitively bid; and 2) City is getting the units without general contractor markup.
On February 12, 2019, City Council waived the competitive bidding requirements and awarded the contract to United Storm Water for phase 1 of the project.
Analysis:
Staff requests that City Council once again waive the competitive bidding requirement and authorize the Director of Public Works to execute a contract with United Storm Water, Inc. for installation of 192 CPS for an amount not to exceed $88,563.00 for this final phase of the project (Attachment 3). United Storm Water successfully completed phase 1 of this project by installing 123 CPS for the City in spring of 2019. The company is familiar with Hermosa Beach and City staff and can expeditiously complete this final phase of installations. United Storm Water’s proposal reflects the same pricing from the 2019 installation along with additional costs to fund the permit fees from Los Angeles County Public Works (the County) for accessing and installing in County-owned basins. Upon completion of the project, the City of Hermosa Beach will enter into a maintenance agreement with the County to assume responsibility for maintenance of the catch basins outfitted with CPS. The County would in turn pay the City approximately $16 annually per basin for maintenance.
Past Council Actions
|
Meeting Date |
Description |
|
February 12, 2019 |
City Council waived the competitive bidding requirements and awarded the contract to United Storm Water for phase 1 of the project. |
General Plan Consistency:
This report and associated recommendations have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:
Infrastructure
Goal 5. The stormwater management system is safe, sanitary, and environmentally and fiscally sustainable.
Policies:
• 5.1 Integration of stormwater best practices. Integrate stormwater infiltration best practices when initiating streetscape redevelopment or public facility improvement projects.
• 5.7 Stormwater permits. Strictly implement, enforce, and monitor MS4 National Pollutant Discharge Elimination Systems (NPDES) Permit requirements through stormwater ordinances.
• 5.9 Evaluate and retrofit. Evaluate existing systems and retrofit to meet current standards and infiltration best practices.
Fiscal Impact:
The recommended actions would result in a total authorized expenditure of an amount not to exceed $88,563 and 10% contingency for a total project budget of $97,419.
Sufficient funding is available for CIP 419 Storm Drain Pipe Screens in the Storm Drain Fund.
Attachments:
1. Water Resources Board Letter
2. City of Rancho Palos Verdes Bid Award
3. United Storm Water, Inc. Quote
4. Draft Contract with United Storm Water, Inc.
Respectfully Submitted by: Romany Basilyous, Associate Engineer
Concur: Douglas Krauss, Environmental Programs Manager
Concur: Lucho Rodriguez, Deputy City Engineer
Concur: Marnell Gibson, Public Works Director
Noted for Fiscal Impact: Viki Copeland, Finance Director
Legal Review: Mike Jenkins, City Attorney
Approved: Suja Lowenthal, City Manager