Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of September 10, 2019
Title
RECOMMENDATION TO APPROVE THE AMENDMENT TO
THE CONTRACT FOR CONSTRUCTION AGREEMENT
FOR 8TH STREET REPAVING
(Acting Public Works Director Lucho Rodriguez)
Body
Recommended Action:
Recommendation
Staff recommends that the City Council:
1. Approve the first Amendment to the existing construction agreement with Gentry General Engineering, Inc., to repave 8th street, increasing the agreement by $199,512.18 to a new not to exceed amount of $913,512.18;
2. Authorize the transfer of $100,000 in Gas Tax Funds from CIP 186, Street Improvements Various Locations to CIP 173, 8th Street Improvements for paving of 8th Street; and
3. Authorize the Mayor to execute and the City Clerk to attest the attached amendment, subject to approval by the City Attorney.
Body
Executive Summary:
Staff requests that City Council consider amending the construction contract to Gentry General Engineering, Inc. from $714,000 to $913,512.18 in order to repave 8th street from Valley Drive to Hermosa Avenue as part of the sidewalk project.
On March 10, 2015, the City of Hermosa Beach approved Capital Improvement Project (CIP) 14-173 along 8th Street, to upgrade sidewalks to provide a continuous path of travel, consistent and in compliance with the Americans with Disabilities Act (ADA). The project would bring all curb ramps and driveways current to ADA standards.
On May 14, 2019, City Council approved the construction agreement with Gentry General Engineering, Inc. (Gentry), for $714,000 including $142,800 in contingency for the construction of the sidewalk on 8th Street.
Analysis:
The construction of the project began on July 8, 2019 and will conclude in late September. The project has been on schedule and proceeds without major setbacks. The scope of work for the project did not include repaving of the street, but with the construction of the corner access ramps, curb and gutter, and poor condition of the existing pavement, staff recommends paving the street immediately after the sidewalk project completion in order to provide a complete updated product for this street.
Gentry has proven to be a sound contractor that delivers timely and efficient construction services, therefore, staff obtained an estimate from them for the repaving of 8th street upon completion of the sidewalk project. Having Gentry perform the work would obviate the setup and staging required by a new entity. The cost to repave the street is $199,512.18, which is a competitive price based on recent costs obtained by the City for other projects. The paving phase will consist of 2-inch grind and overlay, including new thermoplastic striping.
While there are sufficient funds remaining to perform the paving of the street with the contingency awarded for the project, staff requests an additional allocation of $100,000 for the paving to offset any unknown circumstances found during construction of the last phase of the sidewalk project. Any unused funds will be returned to CIP 186.
The construction agreement would also need an amendment for an additional $199,512.18, to a new not to exceed amount of $913,512.18.
General Plan Consistency:
PLAN Hermosa, the City’s General Plan, was adopted by the City Council in August 2017. PLAN Hermosa was divided into seven elements, each with multiple goals. The creation of a complete and connected sidewalk network along 8th Street would help accomplish several goals of the Mobility and Infrastructure Elements.
Mobility
Goal 3. Public rights-of-way supporting a multimodal and people-oriented transportation system that provides diversity and flexibility on how users choose to be mobile.
Policies
• 3.1 Enhance public rights-of-way. Where right-of-way clearance allows, enhance public right-of ways to improve connectivity for pedestrians, bicyclists, disabled persons, and public transit stops.
• 3.2 Complete pedestrian network. Prioritize investment in designated priority sidewalks to ensure a complete network of sidewalks and pedestrian-friendly amenities that enhances pedestrian safety, access opportunities and connectivity to destinations.
• 3.10 Require ADA standards. Require that all public rights-of-way be designed per Americans with Disabilities Act (ADA) standards by incorporating crosswalks, curb ramps, pedestrian signals, and other components to provide ease of access for disabled persons.
Goal 7. A transportation system that results in zero transportation-related fatalities and which minimizes injuries.
Policies
• 7.5 Appropriate sidewalk widths. Encourage design and construction plans that incorporate sidewalks that are consistent in width to match pedestrian activity.
Infrastructure
Goal 2. Roadway infrastructure maintenance supports convenient, attractive, and complete streets and associated amenities.
Policies
• 2.3 Street and sidewalk standards. Require the use of standardized roadway, sidewalk, parkway, curb and gutter designs to ensure continuity and consistency as property redevelops over time.
Fiscal Impacts:
While there are enough funds available in the project accounts, staff requests a transfer of $100,000 in State Gas Tax Funds from CIP 186, Street Improvements Various Locations (Account number 115-8186-4201) to CIP 173, 8th Street Improvements (Account number 115-8173-4201) in the event some unknown circumstances are encountered before the project is complete. Any unused funds would be transferred back to CIP 186 upon completion of the project.
Attachments:
1. Gentry General Engineering, Inc. proposal for grind and overlay asphalt repaving of 8th Street
2. Draft Amendment between the City and Gentry General Engineering, Inc.
3. Construction Agreement with Gentry General Engineering, Inc.
Respectfully Submitted by: Reed Salan, Associate Engineer
Concur: Lucho Rodriguez, P.E., Acting Public Works Director
Noted for Fiscal Impact: Viki Copeland, Finance Director
Legal Review: Mike Jenkins, City Attorney
Approved: Suja Lowenthal, City Manager