Honorable Mayor and Members of the Hermosa Beach City Council
Regular Meeting of September 10, 2019
Title
REJECT ALL BIDS AND AUTHORIZE TO RE-ADVERTISE FOR THE
CONSTRUCTION AND INSTALLATION OF BUS STOP FURNITURE
(Acting Public Work Director Lucho Rodriguez)
Body
Recommended Action:
Recommendation
Staff recommends that the City Council:
1. Reject all bids received for the Bus Stop Shelter Furniture Installation project; and
2. Authorize Staff to re-advertise the project for competitive bids.
Body
Executive Summary:
The City’s Non-CIP Installation of Bus Stop Shelter Furniture project includes the installation of bus stop shelters and furnishing at bus stops throughout Hermosa Beach. Work includes the removal and replacement of existing shelters, benches, and trash receptacles, including assembly of furniture, benches, trash receptacles, and bus stop shelters.
The project was advertised on June 27, 2019 and only two bids were received, with both bids exceeding the available project budget. Based on the two bids received, staff recommends rejection of bids and authorization for staff to re-advertise for bids with a new scope of work.
Background:
On April 23, 2019, the City Council approved the allocation of $158,140 of Proposition A funds for the purchase and installation of new bus shelters, benches, and trash receptacles on Pier Avenue, Hermosa Avenue, and Pacific Coast Highway.
On May 14, 2019, Council approved an additional $100,636 for the purchase and installation of new benches and trash receptacles to replace existing furnishing at bus stops on Hermosa Avenue, Manhattan Avenue, and Pacific Coast Highway.
The City used Proposition A Local Return (LR) Program funds to purchase a total of six (6) bus shelters, fifteen (15) bus benches, fifty-two (52) trash receptacles, and twenty-three (23) furniture pieces at a cost of $207,261. The remaining balance is $51,755. These purchases were required to exclusively benefit transit. The installation, replacement of benches, shelters, and trash receptacles are eligible projects under the funding restrictions of Proposition A Local Return. This project is funded exclusively by the City’s current allocation of Proposition A funds.
On June 27, 2019, the City Clerk advertised the project on the City website and the local newspaper.
Discussion:
On June 27, 2019, the City Clerk advertised the Installation of Bus Stop Shelter Furniture project on the City website and the local newspaper. During the advertisement period the City reached out to twenty-seven (27) contractors and several online advertisement sites to notify them regarding the project. The project consists of the demolition and disposal of four (4) bus shelters and eighteen (18) bus benches, the removal of thirty-seven (37) concrete trash receptacles, and the assembly and installation of six (6) bus shelters, fifteen (15) benches, fifty-two (52) trash receptacles, and twenty-three (23) furniture pieces. Work includes, but is not limited to, removal and replacement of concrete sidewalk, shelters, and benches existing foundations.
On July 11, two bids were received and opened by the City Clerk. The lowest bid was received from Humphrey Constructors in the amount of $244,350, which was above the project budget of $51,755 for construction. The second bid was received from FS Contractors, Inc. in the amount $328,300.
After the bid opening, in order to lower the cost, the Public Works Department eliminated several items from the project scope of work and assigned them to the City maintenance team. Eliminated items included the removal of the existing thirty-seven (37) concrete trash receptacles, and the assembly and installation of the fifteen (15) benches, fifty-two (52) trash receptacles, and twenty-three (23) furniture pieces. Public Works staff negotiated the price of the remaining items with the lowest bidder. However, the City’s proposal was rejected by Humphrey Constructors.
Staff recommends that the City Council reject the two (2) bids received and authorize Staff to re-advertise for competitive bids. The scope of work for the new bids will only include the removal of four (4) existing bus shelters, and the installation of six (6) shelters at the locations shown on Attachment 2. Staff will return to Council for the award of contract for the successful low bidder once the project is readvertised and bids are opened. Staff will also request approval of additional Proposition A funds at that time if additional funds are needed for the installation of the bus shelters.
General Plan Consistency:
PLAN Hermosa, the City’s General Plan, was adopted by the City Council in August 2017. The Vision Statement and Guiding Principles adopted as part of PLAN Hermosa describe a future where “Hermosa Beach is the small town others aspire to be; a place where our beach culture, strong sense of community, and commitment to sustainability intersect” and a desire to be a catalyst for innovation with “forward-thinking approaches to anticipating future lifestyles, transportation trends and environmental realities are necessary for creating a durable sustainability plan.”
As part of PLAN Hermosa, the City set goals and adopted policies aimed at offering greater transportation choices to the community and reducing traffic congestion/demand for parking. PLAN Hermosa also speaks to the need for collaboration with neighboring jurisdictions when it comes to transportation and projects of mutual interest and concern. The relevant policies are listed below.
Mobility
Goal 1. Complete Streets that serve the diverse functions of mobility, commerce, recreation, and community engagement for all users whether they travel by walking, bicycling, transit, or driving.
Policies:
1.3 Monitor best practices. Consider applying the latest state of best practices in the design, operation, and maintenance of the transportation network that is both attractive and functional.
1.4 Target investments. Target public streetscape and infrastructure investments in locations with high potential for both public and private return on investment and long-term community value
Goal 2. A public realm that is safe, comfortable, and convenient for travel via foot, bicycle, public transit, and automobile and creates vibrant, peopleoriented public spaces that encourage active living.
Policies:
2.1 Prioritize public rights-of-way. Prioritize improvements of public rights-of-way that provide heightened levels of safe, comfortable and attractive public spaces for all non-motorized travelers while balancing the needs of efficient vehicular circulation.
Goal 3. Public right-of-ways supporting a multimodal and people-oriented transportation system that provides diversity and flexibility on how users choose to be mobile.
Policies:
3.1 Enhance public right-of-ways. Where right-of-way clearance allows, enhance public right-of ways to improve connectivity for pedestrians, bicyclists, disabled persons, and public transit stops.
Public Safety
Goal 8. Transportation noise sources are minimized.
Policies:
8.2 Alternative modes of transportation. Reduce noise impacts by encouraging the use of walking, biking, carpooling, use of public transit, and expanding alternative modes of transportation
Fiscal Impact:
There is no fiscal impact associated with the rejection of the bid. There is $51,755 remaining in the Fiscal Year 2018-19 Budget for the Bus Stop Improvements Project, which will be included in the budget reappropriation request at the September 24, 2019 City Council meeting. A request for appropriation of additional Proposition A Funds, if necessary, would be made when Council awards the contract for the removal and installation of bus shelters.
Attachments:
1. Bid summary sheet
2. Map of location for new bus shelters
Respectfully Submitted by: Romany Basilyous, Associate Engineer
Concur: Lucho Rodriguez, P.E., Acting Public Works Director
Noted for Fiscal Impact: Viki Copeland, Finance Director
Legal Review: Michael Jenkins, City Attorney
Approved: Suja Lowenthal, City Manager