Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of March 26, 2019
Title
AWARD OF CONSTRUCTION CONTRACT FOR CIP 17-687
AND CIP 18-691, ADA IMPROVEMENTS ON PROSPECT AVENUE
(Acting Public Works Director Lucho Rodriguez)
Body
Recommended Action:
Recommendation
Staff recommends that the City Council:
1. Award a construction contract for CIP17-687 and CIP 18-691 for ADA Improvements on Prospect Avenue in the amount of $141,900.00;
2. Adopt the attached resolution entitled “A Resolution of the City Council of the City of Hermosa Beach Approving the Construction of CIP 17-687 and CIP 18-691 ADA Improvements on Prospect Avenue;
3. Authorize the Mayor to execute the construction contract and the City Clerk to attest, subject to approval by the City Attorney;
4. Authorize the Acting Director of Public Works to establish a 25% project contingency for a total construction budget of $177,375; and
5. Authorize the Acting Director of Public Works to file a Notice of Completion following final completion of the project.
Body
Executive Summary:
The Public Works Department has been working on a Capital Improvements Program Project that would utilize Community Development Block Grant (CDBG) funding provided to the City by the County of Los Angeles to update the curb ramps on Prospect Avenue between 6th Street to Hollowell Avenue to increase accessibility and mobility along this arterial corridor in East Hermosa Beach.
Based on the six bids received, staff recommends City Council award a construction contract to the lowest responsible bidder, K.C. Equipment, Inc. (K.C.) in the amount of $141,900.00 for the curb ramp improvement project on Prospect Avenue from 6th Street to Hollowell Avenue.
Background:
On January 10, 2017, City Council adopted a resolution allocating County CDBG funds from the Los Angeles Community Development Commission (LACDC) for a project that includes the construction of ADA curb ramps on Prospect Avenue for the fiscal year of 2017 (CIP 17-687). Similarly on January 23, 2018, City Council adopted a resolution allocating CDBG funds from the LACDC for a project that includes the construction of ADA curb ramps on Prospect Avenue for the fiscal year 2018 (CIP 18-691).
Based on the recommendations from the City’s Traffic Engineer and grant implementation restrictions, staff determined that the best location to utilize the CDBG funds on Prospect Avenue would be between 6th Street and Hollowell Avenue. Subsequently, Public Works Staff proceeded with the design and preparation of construction documents.
Staff obtained authorization from LACDC to advertise a single bid for the construction of both projects concurrently due to the similarity and proximity of the project and to obtain a more competitive bid.
Analysis:
On March 14th, 2019, six (6) bids were received and opened. The low bidder was K.C. with a construction cost of $141,900.00. The bid results are summarized below.
Staff reviewed the low bid and found the company to be a responsible and responsive bidder. Furthermore, staff confirmed that the low bidder contractor’s license is active and in good standing with the Contractor’s State License Board, and the references provided by the lowest bidder confirmed that K.C. successfully completed and demonstrated competency through projects similar in magnitude and character over the last five (5) years.
Construction for this project is anticipated to begin in early April and would take approximately 25 working days to complete the construction.
General Plan Consistency:
This report and associated recommendations have been evaluated for their consistency with the City’s General Plan. Relevant policies are listed below:
3.3.2 Complete Pedestrian Network. Prioritize investment in designated priority sidewalks to ensure a complete network of sidewalks and pedestrian-friendly amenities that enhances pedestrian safety, access opportunities and connectivity to destinations.
7.2.4. Sidewalk Improvements. Consider innovative funding strategies, such as cost-sharing, ADA accessibility grants, or sidewalk dedications, to improve the overall condition, safety, and accessibility of sidewalks.
Fiscal Impact:
The projects’ expenses are reimbursable through CDBG funds. The City has allocated funds in the following accounts for each project to cover the labor, compliance support, the construction management, the inspection and the construction expenses:
The construction cost by K.C. for $177,375, including 25% construction contingency, would be proportionally charged to both project accounts. Additionally, $50,575 of the CDBG funds would be utilized for the contract for construction management, inspection and labor compliance for the project.
Attachments:
1. Bid Opening
2. Draft Agreement
3. Draft Resolution
Respectfully Submitted by: Fabio M. Macias, E.I.T., Assistant Engineer
Concur: Lucho Rodriguez, P.E., Acting Director of Public Works
Noted for Fiscal Impact: Viki Copeland, Finance Director
Legal Review: Mike Jenkins, City Attorney
Approved: Suja Lowenthal, City Manager