Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 13, 2018
Title
2017 STATE HOMELAND SECURITY
PROGRAM SUBRECIPIENT AGREEMENT
(Acting Police Chief Milton McKinnon)
Body
Recommended Action:
Recommendation
Staff recommends that the City Council:
1. Accept $83,911 in grant funds from the County of Los Angeles for the 2017 State Homeland Security Program;
2. Authorize the City Manager to execute the Subrecipient Agreement and the City Clerk to attest;
3. Approve estimated revenue of $83,911 in the Grant Fund;
4. Appropriate $83,911 in grant funds to the Police Department budget for fiscal year 2018-2019 for the purchase of interoperable radio equipment; and,
5. Authorize the purchase of portable radio equipment, not to exceed $83,911, through RCC contracted vendors.
Body
Background:
The South Bay Regional Communications Authority, commonly referred to as the Regional Communications Center (RCC), currently provides dispatch services to the City of Hermosa Beach. RCC is in the process of upgrading to P25 digital radio communication systems. In order to be operationally compatible with the new systems, the Hermosa Beach Police Department (and all other RCC cities) is required to conduct a complete portable and mobile radio upgrade to ultra-high frequency (UHF) Motorola radios.
On November 14, 2017, the City Council approved the purchase of portable and mobile radio equipment for the Police Department. At that time, the department advised that there was an opportunity for grant funds through the County of Los Angeles 2017 State Homeland Security Program (SHSP) to purchase additional radio equipment. The Hermosa Beach Police Department was recently notified that the 2017 SHSP grant was approved and that the City was awarded $83,911 for the purchase of interoperable portable radio equipment.
Analysis:
The County of Los Angeles Board of Supervisors accepted the 2017 State Homeland Security Program (SHSP) for the Los Angeles County Operational Area and provided a Sub-recipient Agreement (SRA) to the City of Hermosa Beach for the distribution of $83,911 in grant funds. The grant funds would be used to supplement existing funds for the purchase of radio equipment.
The City previously purchased radios, through RCC, from Motorola Solutions, which offered the LA County Contract (MS-IS-1740313) discounted rates. The department anticipates the purchase of at least nine (9) APX 8000 portable radios and one (1) APX multi-unit charger with available grant funds. The APX 8000 portable radio is approximately $6,709 per unit. The multi-unit charger is approximately $959. Staff recommends that City Council accept $83,911 in grant funds, appropriate the funds to the Police Department budget, and authorize the purchase of portable radio equipment not to exceed $83,911. Equipment would be purchased from Motorola through a master purchase order through RCC. Professional services for installation (including programming and engraving) of equipment would also be procured through RCC and Commline, Inc. (RCC contracted vendor).
As part of executing the agreement, the City must provide the following signed documents to the County of Los Angeles, unless otherwise exempted:
A. Certification and Disclosure Regarding Lobbying (Exhibit A)
B. Certification Regarding Debarment, Suspension, Ineligibility, and voluntary Exclusion Lower Tier Covered Transactions (Exhibit B)
C. Certification Regarding Drug-Free Workplace (Exhibit C)
D. Certification of Grant Assurances (Exhibit D)
All required documents were reviewed by the City Attorney and have been reviewed by staff for applicability and proper execution. Upon approval, the city would purchase the equipment from RCC through the LA County contract (MA-1740313) with Motorola. The radio equipment purchase would include portable radios for Police Officers and Community Service Officers and a multi-unit charging station. Staff would ensure that the City is in compliance with all SRA requirements and that documentation is retained for a minimum of five years after termination of the grant performance period. The award’s performance period is from September 1, 2017 to May 31, 2020.
Fiscal Impact:
Award of a grant in the amount of $83,911 from the County of Los Angeles for the 2017 State Homeland Security Program requires the following budget actions:
1. Approve estimated revenue of $83,911 in the Grant Fund.
2. Appropriate $83,911 in grant funds to the Police Department budget for fiscal year 2018-2019 for the purchase of interoperable radio equipment.
Attachments:
1. 2017 State Homeland Security Program Subrecipient Agreement
2. LA County / Motorola contract (MA-1740313)
Respectfully Submitted by: Milton McKinnon, Acting Chief of Police
Noted for Fiscal Impact: Viki Copeland, Finance Director
Legal Review: Mike Jenkins, City Attorney
Approved: Suja Lowenthal, City Manager