Honorable Mayor and Members of the Hermosa Beach City Council Adjourned Regular Meeting of September 17, 2018
Title
AWARDING CONSTRUCTION CONTRACT FOR CIP 12-160
FOR PACIFIC COAST HIGHWAY (PCH) IMPROVEMENTS
AT AVIATION BOULEVARD AND PIER AVENUE
(Public Works Director Glen W. C. Kau)
Body
Recommended Action:
Recommendation
It is recommended that City Council:
1. Award a Construction Contract for CIP 12-160 PCH Improvements at Aviation Boulevard and Pier Avenue to EBS General Engineering, Inc. of the City of Corona, California, in the amount of $370,980;
2. Authorize the Mayor to execute the contract and City Clerk to attest subject to approval by the City Attorney;
3. Approve estimated revenue of $76,734 of Measure R Grant funding and appropriate $76,734 in the Measure R Fund pending MTA Approval;
4. Authorize the appropriation of $76,734 in Prop C Local Return funds should additional Measure R Grant funds not be approved;
5. Approve a 12% contingency in the amount of $44,518 to the Construction Contract for any unforeseen conditions during construction;
6. Adopt the attached resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH APPROVING THE CONSTRUCTION OF CIP NO. 12-160 PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT”; and
7. Authorize the Director of Public Works to file a Notice of Completion following final completion and acceptance of the project.
Body
Background:
On May 8, 2012 the City adopted resolution No.12-6799 authorizing the City of Hermosa Beach to execute a Funding Agreement with Los Angeles County Metropolitan Transportation Authority (METRO) for the F45-Pacific Coast Highway (SR-1/PCH) Improvements project, between Anita Street and Artesia Boulevard. The work scope consists of improvements for pedestrian and vehicular movements at the intersections of PCH and Aviation Boulevard and PCH and Pier Avenue.
The project was designed and submitted to Caltrans for review of the proposed improvements on PCH. During the plan review process, the work scope was increased by Caltrans and resulted in increasing project costs. Public Works staff discussed and requested both a time extension and additional funding from METRO to properly fund this project. METRO approved the City’s request for time extension and agreed to provide additional funding of in the amount of $194,000 for the additional Caltrans work, consequently increasing the original project budget of $304,000 to $498,000.
In mid May 2018, the project was advertised for construction bids. On June 28, 2018, the City Clerk’s Office received and publicly opened three (3) bids. The bids submitted and proposed costs are as follows:
Bidder Bid Amount
EBS General Engineering Inc. $370,980
All American Asphalt $399,926
Excel Paving Co. $476,800
Analysis:
Public Works staff reviewed the bid proposal from EBS General Engineering Inc., and determined their submitted bid was in conformance with the project bid documents and deemed the lowest responsible and responsive bid. The review consists of confirming the contractor’s contracting license is active and in good standing with the Contractor’s State License Board. Staff evaluated the bids and had contacted the listed references for the lowest bidder and the response has been positive and satisfactory. Therefore, staff recommends that City Council award a construction contract for CIP #12-160, PCH Improvements at Aviation Boulevard and Pier Avenue to EBS General Engineering Inc. in the amount of $370,980. The City has requested additional funding from METRO in the amount of $76,734 for as needed additional Construction Contingencies, Construction Management, Caltrans Permit fees and geotechnical inspection and testing.
PLAN Hermosa, the City’s General Plan, was adopted by the City Council in August 2017. The Vision Statement and Guiding Principles adopted as part of PLAN Hermosa describe a future where “Hermosa Beach is the small town others aspire to be; a place where our beach culture, strong sense of community, and commitment to sustainability intersect” and a desire to be a catalyst for innovation with “forward-thinking approaches to anticipating future lifestyles, transportation trends and environmental realities are necessary for creating a durable sustainability plan.”
As part of PLAN Hermosa, the City set goals and adopted policies aimed at offering greater transportation choices to the community and reducing traffic congestion/demand for parking. PLAN Hermosa also speaks to the need for collaboration with neighboring jurisdictions when it comes to transportation and projects of mutual interest and concern. The relevant policy(s) are listed below.
3.2 Complete pedestrian network. Prioritize investment in designated priority sidewalks to ensure a complete network of sidewalks and pedestrian-friendly amenities that enhances pedestrian safety, access opportunities and connectivity to destinations.
3.10 Require ADA standards. Require that all public right-of-ways be designed per Americans with Disabilities Act (ADA) standards by incorporating crosswalks, curb ramps, pedestrian signals, and other components to provide ease of access for disabled persons.
Fiscal Impacts:
Current Measure R Project Fund: $294,000.00
Measure R Grant Fund Appropriation: $105,922.00
Additional Measure R funding Requested (or Prop C Local
Return if request is not approved by Metro): $ 76,734.00
Total Project Budget: $476,656.00
Construction Contract: $370,980.00
12% Contingency: $ 44,518.00
Construction Management: $ 37,100.00
Caltrans Permit Fees: $ 11,726.00
Geotechnical Inspection and Testing: $ 12,332.00
Anticipated Construction Cost: $476,656.00
Attachments:
1. Bid Opening Log Sheet.
2. Bid Proposal
3. Draft Construction Agreement
4. Draft Resolution Establishing A Project Payment Account
Respectfully Submitted by: Homayoun Behboodi, Associate Civil Engineer
Concur: Glen Kau, Public Works Director/City Engineer
Noted for Fiscal Impact: Viki Copeland, Finance Director
Legal Review: Mike Jenkins, City Attorney
Approved: John Jalili, Interim City Manager